With the rise of technology and its advancement, every organisation and business is struggling and experimenting with automation and workflow software. The creation and implementation of HRMS software is easy, but the main problem that arises is that the company is not given enough time to understand the software.

Many companies don’t know the business process where they need automation. To streamline the workflow, you have to understand the demand of your business. The HR department first has to clearly identify the areas where they can automate mundane tasks before selecting the best software to do the job.

The Need To Automate With A Smarter Workflow Software

The advancement in HRMS software has created a home for many opportunities for HRs. Currently, processing payrolls, attendance, and leave approval form a significant chunk of employees’ time. It adds unwanted pressure to juggle a variety of repetitive tasks. The use of workflow software for the automation of tasks offers time-saving advantages. It allows them to focus more on concerned areas and value-adding activities that enhance productivity and engagement. It not only improves the efficiency of the employees but also reduces the costly instances of human error.

Automating mundane tasks allows employees to channel their energy into more creative ideas where they can utilise their skills to the fullest to achieve tangible results.

Automation saves a lot of time. Thus employees can invest that time in higher concerns that are vital for boosting a company’s productivity.

4 Processes And Tasks You Should Automate Using Workflow Software:

1. Email communication

As you streamline the business process, remember to use emails as low as possible. Unnecessary emails fill the inbox, and the chances of the negligence of important emails rise.

The social intranet is a platform that helps your team to communicate like any other social app. Thus, good HRMS software is a centralised platform that keeps an eye on every employee’s activity and doesn’t send unnecessary emails to all.

It sends alerts and notifications to the concerned person who has been assigned a task. Keeping unnecessary emails out of the company culture helps employees to prioritise and respond to important emails.

2. Recruitment process

It is the most traditional and time-consuming task. Automating the process of onboarding or background checking and screening helps in reducing the risk of error.

HR and workflow software can speed up your hire-to-retire cycle by streamlining the whole process. It puts checks on various stages to help HRs onboard the right candidate from day one. This automated and bias-free selection and scouting of talent is essential for maintaining long-term employee retention.

HRMS software can streamline and automate the recruitment process. This is achieved by generating automated emails, auto-reject questions, and self-service interview scheduling. It has an AI algorithm to maximise relevant matches of jobs to ideal candidates possessing the right set of skills and work experience. It makes sure that you will receive a better-suited applicant with every hiring task that goes live.

3. Cutting down on repetitive tasks

As we have said earlier, the foremost step for automation is to decide the task or process that needs automation. This is especially for mundane tasks that are low-profile tasks nobody likes to perform.

Repetitive tasks such as taking attendance, approving leaves, and analysing the working hours are important yet boring. When you automate mundane tasks with the help of HRMS software, you free up time for HRs. This time, when used right, helps to make the crucial work more productive and efficient with the best results.

4. Pay, benefits, and rewards

Calculating pay and counting rewards are also very time taking processes. By automating these tasks, HR and the teams save time.

As soon as the new employee joins the team, HR makes the profile and onboards them into the payroll system.

Achieving this quickly makes abundant time for HR to communicate with new joinee. It makes them understand the system more clearly.

New joinee can know the different features offered by HRMS without the help of HR.

It increases employee engagement, as it rewards the employees who work more than scheduled hours. All the award winners get displayed on the dashboard. It offers motivation to others to perform better and increase their business performance and workload efficiency.


A smarter and AI-backed workflow software helps employees to perform more efficiently in the business process. Through automation, employees can concentrate on higher-value tasks and invest in their creative thinking. It guides them to achieve more success. If your HR team needs advice and support, do uKnowva, as we give you the best tool for the ultimate success of your automated efforts.