Did you know that there are about 4.72 billion global internet users as of 2021? In the last 12 months alone, around 330 million people started using the internet.
As such, more than 60% of the world’s population is now active in the digital world. This comes as no surprise as the internet continues to integrate itself into our daily lives. From entertainment, communication, and now to collaborative work, the internet has outdone itself.
Tools like the shared Dropbox folders made remote work easier, especially during this pandemic. So, keep reading to find out more about the shared Dropbox folder and five benefits!
1. Allows You to Work Anywhere
One of the greatest benefits of a shared dropbox folder is that it allows you to access your files anywhere. In addition, if you prefer to use your mobile phone, the Dropbox app is available for installment.
Accessing your dropbox shared folder when you don’t have your device with you is also possible. All you have to do is access a device with an internet connection and log in to your account.
Furthermore, the only software that Dropbox requires is a browser. So if you need to view an Adobe file, you don’t need to worry about installing an Adobe viewer. In addition, Dropbox can open any type of file format with no problem.
Does your job require you to visit remote areas with low or no internet connection? The shared Dropbox folder has your back!
This tool has an advanced feature that allows you to mark files that you want to access offline. It’s not only limited to documents as it also includes websites and others.
2. Improved Security
2020 saw the largest money paid by victims of ransomware which amounts to nearly $350 million. This is a 311% increase from 2019.
Ransomware occurs when hackers block your access to certain files. They’ll only give them back to you once you’ve paid the full amount of what they’re asking for.
Cybercriminals are always on the lookout for a weak link to get access to your files. They can intercept your messages and encrypt them with a virus to get what they want. As such, it’s best to be wary when sending and receiving files on the internet.
Fortunately, Dropbox’s shared folder service comes with the best security. Your files at rest and in transit get encrypted with Advanced Encryption Standard 256-bit protocol. This is an NSA-approved protocol for storing files which will give hackers a hard time.
Aside from this, Dropbox shared folder allows you to control who can view and edit your files. You can even encrypt your files with a password to protect them from unauthorized users. You can also add two-factor verification to your account.
If you’ve got the extra budget, you can get the paid version of your Dropbox account. This version allows you to delete your Dropbox files from any device remotely. It’s a great feature for when you lose your device that has access to your Dropbox account.
3. Backup and File Rewind
Deleting the wrong file version or wiping out a folder only to need it again in the future is common among users. When unable to retrieve the needed file, you face the inconvenience of redoing the whole work.
The shared Dropbox folder walked the extra mile to provide a solution for this problem. The free version allows you to recover files deleted within the last 30 days. Meanwhile, the paid version can recover files deleted for 180 days.
What’s more, it can now automatically back up every file and folder in your Dropbox. This includes the files that you’re creating or editing in your account.
By enabling the setting in your device, you don’t have to worry when its hard drive suddenly crushes. Instead, you can easily access the automatically saved file and continue working on it from another device.
4. Save Storage Space
If you’re running out of storage space, you can use Dropbox shared folder to free up space on your device. All you have to do is move your files to your Dropbox account, and you’re good to go.
Dropbox shared folder space offers 2 GB of storage for those using free accounts. However, you have the option of upgrading this to as high as two terabytes for as low as $9.99 per month.
5. Fosters Collaboration
With the physical restriction imposed today due to the ongoing pandemic, collaborative work has become harder. However, with a shared Dropbox folder, collaborating on one project is easier than ever.
It allows users to send and receive folders to and from colleagues. All you have to do is right-click the folder or file or share a link of the file to your chosen recipient.
First-time user of shared Dropbox folder? We’ve got your back! Check out this article to learn how to create a link in Dropbox and how to share a folder in Dropbox.
Aside from this, the shared Dropbox folder also has a commenting feature. You can also chat with one another to discuss the changes or next steps you need to take.
Screenshot and File Request Feature
Are you tired of taking and dragging screenshots in your Dropbox and then copy-pasting the share link? Dropbox made this process easier with its screenshot-sharing feature. You just have to select Dropbox Capture, click “Screenshot,” and choose which part you’d like to capture.
What’s even more amazing is that you can edit your screenshots with shapes, texts, and arrows. This lets you pinpoint the exact information or part of the file you want to change or keep, making it more convenient to communicate with your team.
The shared Dropbox folder also has a File Requests feature. What’s unique about this is that it will be automatically uploaded to your Dropbox folder when you receive the file. This feature is still applicable even if the sender doesn’t have a Dropbox account.
Level up Collaboration With Shared Dropbox Folder!
There’s no better collaboration tool than a shared Dropbox folder. Aside from being mobile, accessible, and secure, it’s also free to use. Thus, you don’t need to spend a dime to enjoy its rewinding, editing, and screenshot-sharing features!
Are you interested in reading more articles like this? Then, check out our latest post for more fun reads!
